Club Rules and Constitution

General Meetings:

The Annual General Meeting of the Club shall be held during March 1st and April 30th in every year, at which the following business shall be conducted:-

1. Confirmation and acceptance of the minutes of the previous Annual General Meeting.

2. Receipt of the Annual Report of the Clubs activities.

3. The presentation of the Clubs accounts together with the Hon. Auditor’s report thereon and the Hon. Treasurers report.

4. Resolutions submitted by the Management Committee.

5. Resolutions submitted by members, which, other than as defined in 15(b) shall have been received in writing by the Hon. Secretary no later than the 1st February prior to the Annual General Meeting.

6. The installation of the President, for a two year term of office, who shall previously have been elected to the Management Committee. There shall be no restriction on the number of consecutive terms of office that a President may be elected to serve.

7. The election of other Officers of the Club and members of the Management Committee, who shall have been nominated in accordance with Rule 13

8. The appointment of an Honorary Auditor, who shall not be a member of the Management Committee and an Honorary Solicitor.

Notice of the date , time and place of a General meeting shall be displayed on the Clubs official notice board for at least 28 days prior to the meeting. A copy of the notice convening a General Meeting, stating date, time and place of the meeting and enclosing an agenda, shall be handed to all members, or posted to the address last notified to the Hon. Secretary, not less than 14 days prior to the meeting. Any accidental omission shall not invalidate any proceedings or resolutions.

A Special General Meeting may be called at 28 days notice by the Management Committee or upon written request to the Hon. Secretary from forty members who are eligible to vote. Such meetings shall only deal with matters of which notice has been given, which shall form the agenda for the meeting.

The Quorum for all General Meetings shall be fifteen eligible voting members as defined in Rule 5 (e).

Each General Meeting shall be chaired by the President, or in his absence a member of the Management Committee.

The Hon. Secretary shall take minutes of the proceedings at all General Meetings.

All eligible voting members attending a General Meeting shall register on arrival and be given a voting authority in the form of a card or voting slip.

The voting procedure shall require the appointment of two tellers at every General Meeting of the Club who shall be responsible for the organisation of the ballots, the counting of votes and reporting of results to the Chairman of the meeting for announcement. Voting shall be by display of voting cards or slips by secret ballot. Should there be equality of voting the Chairman of the meeting shall have a second or casting vote.

There shall be no proxy voting at the General Meeting of the Club.

Only members as categorised in Rule 5(e), shall be admitted to General Meetings of the Club, with the exception of a members non swimming children who shall be the responsibility of that member. The Chairman of the meeting shall have the right to request the withdrawal of non members during the discussion of confidential matter or for any other reason at his discretion.